PROCLAMATION NO. 253/2001
A PROCLAMATION TO PROVIDE FOR THE ESTABLISHMENT OF THE SECRETARIAT OF THE HOUSE OF PEOPLES’ REPRESENTATIVES OF THE FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA
WHEREAS, it has become necessary to establish the Secretariat of the House of Peoples’ Representatives of the Federal Democratic Republic of Ethiopia having a parliamentary structure streamlined to organize, coordinate and direct the personnel and the administrative activities of the parliament in compliance with and serving the purposes aspired through the provisions of Article 55 (19) of the Constitution;
NOW, THEREFORE, in accordance with Article 55 (1) of the Constitution of the Federal Democratic Republic of Ethiopia, it is hereby Proclaimed as follows:
1. Short Title
This Proclamation may be cited as the “Establishment of the Secretariat of the House of Peoples Representatives Proclamation No. 253/2001.”
In this Proclamation:
1) “House of Peoples’ Representatives” means the House of Peoples’ Representatives of the Federal Government pursuant to Article 53 of the Constitution.
2) “Speaker” means the Speaker elected by the House of Peoples’ Representatives Pursuant to Article 55 (19) of the Constitution.
1) The Secretariat of the House of Peoples’ Representatives (hereinafter referred to as “the Secretariat”) is hereby established as an organ having Juridical personality.
2) The Secretariat shall be accountable to the Speaker.
4. Powers and Duties of the Secretariat
The Secretariat shall, subject to directives from the Speaker, have the powers and duties:
1) to render general administrative services to the House, its committees and other organs of same;
2) to arrange for hall required for the general assemblies of the House and for the meetings of its various Committees;
3) to see to it that the minutes, decisions and documents of the organs of the House are recorded and kept properly;
4) to provide library, research and information services to the Organs and members of the House;
5) to follow up the publication and circulation of periodicals and newsletters issued by the House;
6) to cause services of cordial reception to be extended to visitors to the House;
7) to own property, enter into contracts, sue and be sued in its own name;
8) to perform such other duties as are conducive to the fulfillment of the activities of the organs and members of the House.
5. Organization of the Secretariat
The Secretariat shall have:
1) a Head to be recommended by the Speaker, from among the members of the House of peoples’ Representatives,and approved by the House;
2) Head of departments whose number is to be fixed, as may be necessary, and be assigned by the speaker; and
3) the necessary staff.
4) Heads of the departments of the secretariat, mentioned in Sub Article (2) of this Article, shall not be governed by theFederal civil service law;
5) The Secretariat shall, subject to the decision of the Speaker, have a Parliamentary Structure.
6) The Secretariat may have its own Salary Scale to be determined by the House.
6. Powers and Duties of the Head of the Secretariat
1) The Head of the Secretariat Shall, subject to directives from the Speaker, direct and administer the activities of the Secretariat.
2) Without limiting the generality of the provisions of Sub Article (1) of this Article, the Head of the Secretariat shall:
(a) exercise the powers and duties of the Secretariat Specified in Article 4 of this Proclamation;
(b) employ and administer personnel of the Secretariat in accordance with the Federal civil service laws;
(c) prepare, and submit to the Speaker, the annual budget and work programme of the Secretariat, and implement same upon approval;
(d) effect expenditure in accordance with the approved budget and work programme of the Secretariat;
(e) represent the Secretariat in its dealings with third parties;
(f) prepare, and submit to the speaker, reports on the activities and financial accounts of the Secretariat;
(g) perform such other functions as are assigned to him by the Speaker.
3) The Head of the Secretariat may delegate part of his powers and duties to subordinate officials and other employees of
the Secretariat to the extent necessary for the efficiency of the Secretariat. However, in case of delegation to an official to act I his absence, for more than 30 days. Prior approval by the speaker is required.
7. Budget of the Secretariat
The budget of the Secretariat shall be approved by the House of Peoples’ Representatives.
8. Books of Accounts
1) The Secretariat shall keep complete and accurate books of accounts.
2) Books of accounts and financial documents of the Secretariat shall be audited, by the Auditor General annually. However, the speaker may order books of accounts and documents be audited, wholly or partly at any time he deems it necessary.
9. Repealed Law
Establishment of the Secretariat of the House of peoples’ Representatives and of the House of the Federation Proclamation No. 13/1988 is repealed.
10. Effective Date
This Proclamation shall enter into force as of the 6th day of July, 2001.
Done at Addis Ababa, this 6th day of July, 2001.
NEGASO GIDADA (DR.)
PRESIDENT OF THE FEDERAL DEMOCRATIC
REPUBLIC OF ETHIOPIA